Accounting and Tax


Professional Accountant Vs Accounting Software in Kenya

Accounting Software Vs Hiring A Professional Accountant In KenyaTechnological advancements have given us tools to make our lives more convenient; even in business. We have witnessed emergence of business software that automate business operations such as marketing and recently, accounting. Many upcoming entrepreneurs’ question is whether they should manage their own taxes using a software tool or hire a professional accountant. Majority choose to do it all; manage their business, including the finance sector. While some business owners swear by accounting software, others would rather stick to the conventional way of hiring a professional accountant. The debate is ongoing, and we will give some insight as to what people prefer in accounting software as opposed to hired professional Accountant and vice versa.   

Benefits Of Accounting Software 

1. Cheap 

It is no secret that accounting software are cheaper compared to hiring a professional. accountant Depending on the software you decide to use, some services will be free, while some premium services will be charged. Nevertheless, the total cost will still be lower than that spent on an hourly or monthly paid professional accountant. Accounting software tax filing packages range between Ksh. 1000 to Ksh. 12,000 a year, depending on the services you require. A professional accountant charges a minimum of Ksh. 10,000 for accounting services depending on the scope of work. Given this difference, most business owners prefer to file their own taxes using accounting software applications.  

2. Speed

There is no lie here; computers are faster than humans. While accounting software can file your taxes in less than an hour, seasoned professional accountant might probably take days to do the same. It is also quite convenient especially if you want to conduct simple actions, such as calculating simple deductions. Accounting software also prepares automated reports and analyses such as profits and losses and forecasting that hired professional accountant may take time doing. For this reason, some entrepreneurs find it better accounting software. 

3. Error-free 

Accounting software is primarily error free; meaning you will get more accurate results; unless you as the individual keys In wrong information, or wrong numbers. They say to err is to human as to machines is accuracy.  

 Benefits of Hiring a Professional Accountant 

1. Human Touch

Like a personal doctor knows your medical history, a professional accountant will know your business’ financial history and is able to offer valuable advice that accounting software just cannot give, such as tax suggestions. A doctor cannot sit by and watch your health fail, knowing your medical history; neither would a Professional accountant let your financials wither as he/she observes your accounts history. At a point in your entrepreneurial journey, you will need tax advice, and what a double cost it will be to pay for software and still pay a tax consultant for advice that your hired professional accountant would give you for free. Furthermore, it is normal for a business owner to ask questions about his/her finances especially, to do with taxes. A hired professional accountant is available around the clock to answer your questions and advice you on best practices regarding the same. Accounting software does not provide this kind of customer service. Other than automated FAQs, the software cannot answer burning questions about your business.  

2. Deals With Complicated Issues 

Business practices and investments can go wrong at any time. professional Accountant hathe skill to sort through complex tax issues that software simply cannot do, all the while giving you guidance and follow-through on the same.  

3. Thorough 

Accounting software may be fast and error-free but a hired professional accountant is thorough as they personally go through your financial files and may point put disparities that a computer would not necessarily detect. A professional accountant can even forecast a future tax error just through going through your paperwork and warn you before-hand, giving you the best way forward.  

Our take: 

We prefer the hiring a certified accountant as opposed to accounting software for this simple reason; the human factor. Hired professionals provide personal accountability, pun intended, and add more value of professional advice and financial strategies that a software cannot provide. No machine can beat the work of an extraordinary accountant. What’s your take? 

We offer professional Accounting and Tax Services in Kenya, for your start up or fully grown business. Click here to Contact us and speak to one of our trusted accountants. 


5 Financial Mistakes Entrepreneurs in Kenya Make And How to Avoid Them

5 Financial Mistakes Entrepreneurs in Kenya Make And How to Avoid Them – Acquiring Finances and Getting money set for starting a Business is every Entrepreneur’s Dream. After surpassing the rocky trail of Investment Opportunities and disappointments and finally securing the bag, a business beginner may now set his sails in motion.  However, as tough as it was to acquire funding for your business, as equally tough it will be to manage this money, ensuring your business bank account is ever loaded. While some entrepreneurs think it is easy, the bitter truth is that it is far from simple a, b, c. There are small ‘financial risks’ and downright mistakes that can sink your ship even before you start sailing. Many entrepreneurs have admitted to making land-sliding mistakes that cost their businesses millions; for example, Amazon’s brainchild, Jeff Bezos who invested in a phone, the Fire Phone, that lost the company $170 million. With that said, money mistakes are inevitable but at the same time avoidable. Here are some of the common Financial Mistakes Entrepreneurs in Kenya make and how to avoid them.

  1. Unnecessary Spending

While spending is a necessary part of any business, there are things you can do without. Just as Jeff Bezos could have done without the Fire Phone and saved $170 million, as a small business, you can do without a big office space (or office at all), a big Shop (or shop at all) or a lot of technological equipment. This way, you will not burn out your money on things that you will realize along the way that you didn’t really need and most of all save your money for a worthwhile cause or a rainy day.

  1. Hiring and Expanding Too Quickly

Hiring a workforce too early into launching in your Service and Product could be detrimental to your Account. Instead of hiring a sales and marketing team and spending too much on salaries and employee maintenance and equipment, focus on developing your product and be your own sales and marketer, pitching to potential client at every opportunity possible; if not, have at least one. Even if you are ‘expecting’ a certain amount of cashflow from an investor, don’t count your chicken before they hatch. Wait for the money to come in before starting the hiring process. Once your sales begin to project and the numbers come in to the bank, then you can start hiring a team.

  1. Lack of a Financial Plan

Many Entrepreneurs in Kenya go about their everyday businesses without a budget and wonder why they end up penniless and asking for bank loans too early into the birth of their companies. As tedious as creating a Financial Plan may be, it is one of the most important Business planning practices every business person must religiously adapt. A Financial Plan enables you to prioritize expenditure and allocate money to items/projects that will help grow the business. It is a method of controlling finances and curb reckless spending on things that were not part of your initial plan. A budget also helps you fund for currents projects or better yet, know if you have enough money to fund for these projects and also preparing for upcoming ta obligations. Running a business without a budget is like running around in circles without really heading to a proper destination.

  1. Borrowing Money That You Don’t Need

Some entrepreneurs in Kenya are known as ‘serial borrowers’ because they are always asking for loans from the bank. Asking for a loan is not bad; however, never ask for a loan just for the sake of having money in the bank. Some banks readily offer loans which are enticing and hard to resist. However, you have to remember that banks are in business too and set out to collect interest. That in mind, borrow only what you need to incase of emergencies or to sustain your business; an amount that you can comfortably pay back. Debt kills businesses- don’t go down that road.

  1. Personal Expenditure With Business Money

Many Entrepreneurs in Kenya fall victim to this temptation. You have a lot of money in your business account and have that one personal thing you want to purchase so you pinch some shillings from your account. One thing becomes two things, two things become three things and eventually you might find yourself buying a car! There’s no tool that I might recommend to curb this behavior; you just need financial discipline. This kind of spending might lead to bankruptcy and an empty personal account too. Before you know it, your business might close down too.

  1. Failure To Consult With Financial Professionals

There are some fundamental elements of finances that entrepreneurs need professional advice on. Business start ups need the help of Certified Public Accountants, Financial Advisers and Tax Consultants to deal with the legal financial obligations that are not too obvious for a start-up entrepreneur. Having at least one on board your ship is sure to save you from future revenue-related messes that are sure to arise for novice business owners.

Making a money mistake is not the end of the world; it is in fact a Fundamental lesson learnt. However, it is always good to avoid the unnecessary stress that comes about while trying to resolve a Financial mistake. Be sure to always have a Business Consultants to guide you through making the right Financial decisions. Contact us Today to for Financial & Business Planning, Tax, Accounting and Management Consultancy Services and Kill Two birds with one Stone; have a Booming Business while Saving Your Money.